Cemeteries and Crematorium privacy notice

Who do you keep information about?

We keep information about members of the public and next of kin who have been cremated or buried in the Borough.

The Council has a legal obligation to do this.

Why do you keep information about me?

Helps the Council to identify and locate burial plots, identify deceased individuals and to locate memorials within the Cemetery and Crematorium grounds

Who can see my information?

Information can only be accessed by members of the cemeteries and crematorium team.

How do you store the information you keep about me?

Information is stored within a database.

Information is also added to a register which can only be accessed by staff within the team.

How long do you keep information about me?

The majority of information is retained for a period of 15 years. Case files are kept for 20 years. Information used for administrative purposes are keep for a period of 7 years. This information is destroyed securely when we no longer need it.

How did the Council get my personal data?

The information we use is provided by the next of kin or other individual representing the deceased interests.

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support. We will only use the minimum amount of information necessary to do so and will take every reasonable step to ensure the information is accurate.

Personal data:

• Name
• Identification number
• Location data
• One or more factors specific to the economic identity of that natural person.